IMPETECH GROUP

TRAVEL POLICY

Purpose:

 The purpose of this policy is to:

1.  Describe the types of expenditures that are reimbursable by the
2.  Inform employees of their responsibilities to control and report travel and
3.  Describe the process for an employee to file and obtain travel expenses and

Employee Travel & Business Expense Guide

 This guide is intended to aid the Impetech Group business traveler management by setting forth guidelines and reporting requirements related to expectations and IRS regulations.

 All travelers and Managers bear responsibility for cost-effective business travel. Each Manager should carefully review and approve all Expense Reports. Items not considered reimbursable should be brought to the attention of each employee prior to being submitted to Accounting.

 While these guidelines are intended to be comprehensive, it is impossible to anticipate every situation encountered by a traveler. The traveler is expected to apply these guidelines on a conservative basis, consistent with normal living standards and, where the policy is silent, to exercise good business judgment.

General Travel Policy

It is the Company’s policy to reimburse employees for all expenses necessary, reasonable and actually incurred when traveling on authorized company business.

 Travel expenses must be properly documented and approved on a Travel Expense Report. It is each employee’s responsibility to adhere to policy when involved with expenditures on behalf of the company. Further, it is the responsibility of the manager to be familiar with the reason for  the expenditures and to be satisfied that they have been reported in a manner consistent with the recognized policy.

 Employees are expected to:

•  Exercise good judgment with respect to
•  Spend the company’s money as carefully and judiciously as they would their
•  Report all expenses and advances promptly and accurately with required

Procedures:

 Train/Bus/ Air Travel

•  All employees traveling via air, train and bus carrier must utilize Lowest Fare Routing (LFR). LFR is quoted logical lowest fare for the business trip, which will (where possible):
•  Meals and Hotels cost should not be exceed from below amount:

Local Travels:

• Two Wheeler Allowances: Rs. 3Per KM
• Four Wheeler Allowances: Rs. 5 Per KM upto SM 
• SM + and above as per approval 
• Upto 70KM one way journey only DA and TA would be approved, no stay claim can be accepted 

 Note:

 All travel has to be approved by respective manager: HR & Finance

• Flight Travel has to be approved by
• Booking to be done two days prior to
• Dining with customer, require with prior approval of
• Employees will be required to submit all company paid airfare receipts incurred while traveling. Used airline tickets should be attached to your expense report.
• All expenses has to mention in expense format with the validate
• Employees will be required to submit all hard copy/ original expenses bills to account and HR

For Impetech Group

Human Resource